Epson WF 2540 Scan to PC | Scanning Made Easy

I’ve been impressed with the scanning capabilities of my Epson WorkForce WF-2540 all-in-one printer. But how can I go about scanning documents and photos to save files directly to my Windows computer?

Well, after digging into the specs and testing it out myself, I found there are two straightforward options for scan-to-PC workflows using the WF-2540. In this article, I’ll outline the methods I’ve figured out for scanning to my PC using this handy printer.

The basics of scanning with the WF-2540 involve getting it connected to my computer, installing Epson drivers and software, and configuring settings. Then I unlock access to two primary scan-to-PC methods: using the dedicated scanner button or going through the Epson Scan utility.

Epson WF 2540 Scan to PC — Epson WF 2540

Table of Contents

Method 1 – Using the Scanning Button

The WF-2540 has a rectangular scan button on the front which provides shortcut access to send scans straight to your computer:

Step 1 – Place your original document or photo on the scanner bed or in the Automatic Document Feeder (ADF)

If you are scanning a single document, place it on the scanner bed.
If you are scanning multiple documents, you can use the ADF. To do this, load the documents into the ADF tray and make sure that the ADF guide is properly aligned with the edges of the documents.

Step 2 – Press the Scan button on the printer control panel.

This will activate the scanner and open the scan options menu.

Step 3 – Select the desired scan option, such as Scan to PC or Scan to Email.

If you want to scan the document to your computer, select the Scan to PC option.
If you want to scan the document and send it as an email, select the Scan to Email option.
If you want to directly save the document as PDF, then select Scan to PC (PDF)

Step 4 – Press the OK button.

This will start the scanning process.

Step 5 – The scanned file will be saved to your computer in the specified location.

If you select the Scan to PC option, the scanned file will be saved to the default location for scanned documents on your computer.
If you select the Scan to Email option, the scanned file will be attached to a new email message.

The scan button approach automates the process using presets. Great for quick ad hoc scanning tasks.

Method 2 – Using Epson Scan Software

For more control, initiate scans through the Epson Scan interface:

Open Epson Scan 2 on your computer. This will launch the Epson Scan 2 software.
Select WF-2540 as a scanner. This will tell the software which scanner you are using.
Customize settings like resolution, color mode, formats, etc.

Resolution: The resolution determines the quality of the scanned image. The higher the resolution, the sharper the image will be.
Color mode: The color mode determines how the scanner will handle color. You can choose from black and white, grayscale, or color.
Formats: You can choose the format in which the scanned image will be saved. Some common formats include JPEG, TIFF, and PDF.

Preview and adjust scan area as needed. The preview will show you what the scanner sees. You can adjust the scan area by dragging the corners of the preview window.
Select folder location and file name settings. This tells the software where to save the scanned file and what to name it.
Click scan. This will start the scanning process.
Monitor progress and save location. The progress bar will show you how far along the scanning process is. Once the scanning is complete, the software will save the file to the specified location.
Open the file and inspect the scan quality. Open the scanned file in an image viewer to inspect the quality. If you are not satisfied with the quality, you can re-scan the document or photo.

Going through the Epson Scan software gives you more flexibility over scan parameters but involves more steps per job.

Conclusion

And there you have it – the two primary methods for sending scan jobs from the versatile Epson WorkForce WF-2540 into your Windows PC are using the dedicated scan button for quick simple scans, or going through the Epson Scan 2 software when you need more customization. Both get the job done, so choose the option that best fits your needs for digitizing documents and photos. Just be sure to review your initial scans and adjust settings as needed to optimize quality. Happy scanning!