How Do I Set A Print Pin? A Step-By-Step Guide

While using a shared printer, it is essential to increase security to secure your sensitive and confidential documents. Setting up a print PIN is one of the effective ways to safeguard your printouts.

You can set up a PIN for printing documents from your printer easily from your computer. You simply have to select the “PIN to print” option under the “Job Storage” tab from your printer properties.

If you don’t know how to set up a print pin on your computer, then this article is just for you. We’re going to guide you through the process of establishing a print PIN, enabling you to have peace of mind when printing sensitive materials.

What Is a Print PIN?

Before we move directly to the setup process, let’s clarify what a print PIN is and why it is crucial. A print PIN is also known as a print release code or secure print code. This makes the printing process more secure especially when it comes to printing confidential documents.

The print PIN is basically a 4-digit numerical password that users must have to enter before printing a document. This extra layer of security prevents unauthorized individuals from accessing your confidential documents.

How to Set up a Print PIN

Follow the steps below to set up a print PIN for your printer.

Precaution: Once you enable Print PIN, you have to enter the 4-digit PIN each time before printing a document.

Step 1: Press the Windows Key on the keyboard, type Control Panel, and open it.

Step 2: Navigate to Hardware and Sound > Device and Printers.

Step 3: Right-click on your printer and select Printing Preferences.

Step 4: On the Printing Preference window, go to the “Job Storage” tab and select “Personal Job” under Job Storage Mode.

Step 5: Expand the drop-down menu under the Make Job Private/Secure section and select the “PIN to print” option.

Note: If you can’t find the Job Storage option, it means your printer doesn’t allow the PIN to print feature.

Step 6: Enter a 4-digit PIN (you can use any number combination from 0000 to 9999).

Step 7: Click “Apply” and “OK” to save the changes.

Step 8: Again click “OK” on the Job Storage Identification window.

After this, the print PIN will be set successfully for your printer.

Bonus Tip: Print Your Saved Jobs using the Print PIN

Follow the steps below to release your job to print:

Step 1: On your printer, go to Retrieve from Device Memory.

Step 2: Locate your username on the left and click Job to print.

Step 3: Then input your PIN in the box.

Step 4: Click on the Green “Retrieve from Device Memory” button on top of the screen to start the printing.

Step 5: Finally, go to Saved Jobs, select your job, and input your PIN.

Note:  Once your job is printed it will automatically be deleted from the printer.

Frequently Asked Questions and Answers

How Do I Set Secure Print as Default?

To establish secure printing as the default setting, you need to start by configuring your Identity Provider. Once that is done, enable the Workstation Pull Printing or Secure Printing feature. Next, adjust the Default Secure Printing Settings to your preferences and ensure that you have a printer capable of supporting Secure Print. Lastly, configure the printer to utilize the Default Secure Print Settings for seamless printing with enhanced security.

What is the WPS PIN on an HP printer?

In essence, the WPS pin, which is located on the rear side of your HP printer, is utilized for the setup of an HP printer. When setting up your printer wirelessly, you will require a WPS pin code that will be used during the printer setup process.

What type of PIN should be Set as A Secure Print PIN?

To set a secure print PIN, you have to avoid using simple 4-digit numbers. Do not use the same number for the PIN. For example, 0000, 1111, 9999, etc. Try a complex pin that is hard to break but easy to remember.

More from our guides: Can I Print My Taxes Double Sided, Chrome Closes When I Try to Print, Can I Print Photos at Staples.

Conclusion

Setting up a print PIN is a simple process yet an effective way to protect sensitive documents when using shared printers. By following the step-by-step guide outlined above, we hope you can now establish an additional layer of security, ensuring that only authorized individuals can release and print your confidential files. If you having any confusion regarding the process, feel free to tell us in the comment section below. Thanks for reading.